General

In registering for the 6th CBTC and Beyond Conference, you agree to the following delegate terms and conditions.

Please read these delegate (the ‘delegate’, ‘participant’, ‘you’ or ‘your’) terms and conditions carefully as they contain important information. You acknowledge that you have read and agree to be bound by these conditions by submitting your online registration form or attending or participating in the 6th CBTC and Beyond Conference if you are not required to pre-register.

We reserve the right at all times to change, amend, add, or remove any of the Terms and Conditions without prior notice. If one or more of the conditions outlined in these Delegate Terms & Conditions should be or become invalid, the remaining conditions will continue to be valid and apply. These Delegate Terms & Conditions apply to all participants of this Event, including speakers, sponsors, and exhibitors.

Cancellation Policy

Notice of cancellation and requests for a refund by companies or individuals must be received in writing by email to events@irse.org.

The date of the email receipt will be the basis for considering refunds. Refunds will be made after the 6th CBTC and beyond Conference and will be subject to bank charges if they are being refunded to a non-UK bank account / card.

The following cancellation charges apply:

• Cancellations received on or before 1 October 2023 will receive a full refund (minus bank charges).
• Cancellation received from 1 October to 31 October 2023 will receive a 75% refund (minus bank charges).
• No refunds will be given for cancellation received on or after 1 November 2023 unless under exceptional circumstances.

  No refund will be granted for failure to attend/no show. As an alternative to cancellation, your registration may be transferred to another delegate without penalty subject to the IRSE being informed no less than 48 hours before the start of the event via events@irse.org.

  In the unlikely event of the program being cancelled by the IRSE, a full refund will be made, subject to bank charges. Liability will be limited to the amount of the fee paid by the delegate and there will not be any additional liability to the IRSE. We shall not be liable to you for travel, accommodation or other costs and expenses incurred if we are required to cancel, reschedule or relocate the 6th CBTC and Beyond Conference.

  Registration

  To register for the 6th CBTC and Beyond Conference, delegates must submit an online registration form and follow any directions set out. Upon successful submission of your registration, a confirmation email of registration will be sent to the email used during the registration process. To access your tax receipt, please go to https://www.irse.org/My-IRSE/My-Invoices (login required). Please contact the IRSE events team by email events@irse.org if you do not receive a confirmation email.

  If a person is registering on behalf of a delegate/s it is the responsibility of that person to notify the delegate of the terms and conditions of registering, for which they will be agreeing to on the behalf of the delegate. Responsibility also includes providing full details of the delegate’s registration details as confirmed.

  To encourage early registrations, registration prices will be increased on 1 November 2023. Any unpaid early registrations after this date will be charged at the increased registration rate.

  Acceptance of registration is at our discretion and the IRSE reserves the right to decline any registration application. A refund price paid will be provided for any declined registration forms.  We shall not be liable to you for travel, accommodation or other costs and expenses incurred.

  Any changes to your registration or transfer to another delegate, can be done without penalty subject to the IRSE being informed no less than 48 hours before the start of the event via events@irse.org.

  Payment

  Payment in full must be received at the time of registration or no later than 30 days from the invoice date or 14 days prior to the commencement of the 6th CBTC and Beyond Conference for invoices issued on or after 28 October 2023. In the event the full payment is not received before the deadline indicated, the delegate may be refused entry to the 6th CBTC and beyond Conference. Non-payment will not be considered as a cancellation. A formal cancellation by email is required to be submitted to IRSE at events@irse.org or you will be liable as per the cancellation policy for the 6th CBTC and beyond Conference.

  Payment can be made by credit card, Visa, MasterCard or American Express and may incur credit card surcharges. Electronic Fund Transfer (EFT) is available in advance of the 6th CBTC and beyond Conference with bank details displayed on all invoices issued. All fees stated are in GB pounds.

  Event Changes

  IRSE reserves the right to make alterations to the 6th CBTC and Beyond Conference programme, venue, and timings at any time. In the event of it being found necessary, for whatever reason, that the 6th CBTC and Beyond Conference is being postponed or the dates being changed, IRSE shall not be liable for any expenditure, damage or loss incurred by the delegate. If by re-arrangement or postponement the 6th CBTC and Beyond Conference can take place, the booking between the delegate and IRSE shall remain in force and will be subject to the cancellation schedule above.

  Force Majeure

  IRSE will not be liable (except as required by law) for any loss, damage, injury, costs, or expenses in relation to:

• events which are beyond the control of IRSE including but not limited to acts of God, pandemic, epidemic or other widespread illness, blackouts, fire, explosion, flood, earthquakes, war, national emergency, military unrest, acts of terrorism, protests, riot, civil commotion, industrial action, lockouts, strikes or other labour disputes.
• Acts or omissions of an independent contractor or other party outside of IRSE’s control who supplies products or services in connection with the 6th CBTC and beyond Conference.
• Unknown or unforeseen defects in any venue, vehicle, device, or material used in connection with the 6th CBTC and beyond Conference.

Photography & Filming

For promotional purposes, photos and video recordings will be taken during the 6th CBTC and beyond Conference.

Insurance

Registration fees do not include insurance. All participants are advised to procure their own insurance to cover all risks including (but not limited to) costs of travel, accommodation, registration and ticket fees, personal property, health and medical expenses, injury, death, and all other risks. the 6th CBTC and beyond Conference, host organisation and organisers will not be held liable for any claims under any circumstances.

Indemnity

In the event of industrial disruption or other unforeseen circumstances, IRSE accept no responsibility for loss of monies incurred by delay or cancellation.

Liability

Views expressed by speakers, sponsors and/or exhibitors are their own. IRSE cannot accept liability for any advice given, or views expressed, by any speaker, sponsor and/or exhibitor at the 6th CBTC and beyond Conference or in any material provided to delegates. In addition, IRSE shall not be responsible or liable for any direct or indirect loss or damage of any sort incurred as the result of the services or information provided in connection with the 6th CBTC and beyond Conference.

Privacy

IRSE operates a strict privacy policy and is committed to protecting the privacy of its delegates. During the registration process, IRSE will gather and record personal information necessary for your attendance. All personal information is gathered, stored, and disseminated in accordance with the Data Protection Act (2018).